Emergency Action Plan - St Laurent Complex

Whereas this document was designed for a single OEMHA team, the contents are applicable generally and should be of use to any trainer for any team using the facility.
 
 

OEMHA Team Name

While you as the Safety Person must do everything possible to prevent injuries and accidents before they happen, you must also be prepared to react in the event of an emergency. In sports that involve physical contact, like hockey, there is always the potential for a serious accident or injury. When a serious injury occurs time becomes critical.
 
Therefore, you must establish a plan to handle emergencies in an organized and efficient manner. By implementing an Emergency Action Plan (EAP) with your team, you will be prepared to react effectively in the event of a serious injury or incident.
 
The EAP requires the appointment of three positions (3 C’s):

• Charge Person            Name

 

• Call Person, and         Name 

 

• Control Person            Name

 
Each of these people must be identified at the beginning of the season, must clearly understand their roles in the EAP and must rehearse the EAP at regular intervals throughout the season.
 
The following is an outline of each person’s role in the EAP:
 

CHARGE PERSON

The Charge Person will normally be you, the Safety Person, or the individual registered with your team with the most specialised training in injury care. As the Charge Person you have specific duties that include, but are not limited to, the following:
 

1. Initially take control and assess the situation when coming into contact with the injured player.
2. Instruct the player to lay still.
3. Instruct bystanders to leave the injured player alone.
4. Do not move the athlete and leave all equipment in place.
5. Evaluate the injury and situation.

•  This may include anything from an unconscious player to a sprained finger.
• Once you have determined the severity of the injury, decide whether or not an ambulance or medical care is required.

1. If the injury is serious and warrants immediate attention that you are not qualified to provide, notify your Call Person with a pre-determined signal to call 911 and ask call and/or control person to seek qualified assistance from St Laurent Complex staff.
2. Here is how the call or control person should seek out someone with the highest possible level of first aid/medical expertise at the St Laurent Complex.

At St Laurent Complex this means going to reception desk and asking for extra resources to assist.  (This might mean a lifeguard, Ops staff or a manager.)

1. Let the injured player know that an ambulance is being called and why. This could reduce fear and panic on the part of the player.
2. Once the call has been placed, observe the player carefully for any change in condition and try to calm and reassure the player until medical professionals arrive.
3. STAY CALM. Keep an even tone in your voice.
4. Make a note of the time at which the injury occurred and keep track in writing of all pertinent facts regarding the accident, including time of occurrence, time of ambulance arrival, etc.
5. Never make direct contact with an injured player’s blood products or bodily fluids. Always wear barrier protection gloves.

CALL PERSON

The Call Person is responsible for making the telephone call when emergency help is required. The Call Person
should ideally be someone who is at all games and practices but is not responsible for the bench area, and watches games and practices from the stands.
The Call Person’s responsibilities include:

1. Knowing the location of all emergency telephones or pay phones in every facility in which your team plays.  (In an emergency situation, when seconds count, it is advisable to use a land line. Cellular telephone transmission/receipt may be compromised in certain arenas or areas of the facility.)
2. Having a list of all emergency telephone numbers in every city or town in which your team plays and KNOW IF 911 IS AVAILABLE IN THE AREA. The Call Person should have a list of these emergency numbers on a wallet sized card in their possession at all times, or use the Safety Person’s list from the First Aid Kit. These emergency numbers include Ambulance, Fire, Police, Hospital and General Emergency. The Call Person should always have change in their possession in case only a pay phone is available.
3. Having a diagram displaying specific directions of the best route to the arena facility and ice surface  in which you are playing. At St Laurent Complex ambulances arrive and depart through the double arena doors adjacent to the parking lot.  Please arrange to meet the ambulance to direct paramedics to the ice surface.
4. Communicating with the Charge Person to determine whether or not emergency help is necessary.   
5. Placing the call for emergency assistance, ensuring the following:
   1. Speak clearly and calmly at all times.
   2. State to the dispatcher that it is a medical emergency.
   3. State your name and give the location of the arena facility (Include proper name of arena and address, including city).
   4. State what type of emergency it is and give the dispatcher a brief explanation of
   5. the injury. (e.g. is the player conscious? is the player bleeding? is the player breathing normally?)
   6. Give the dispatcher the best route into the arena facility and to the ice surface.
   7. Ask for the estimated time of arrival for the ambulance.
   8. Always remain on the line until you are certain the dispatcher has finished asking questions and that your call has been transferred or until the dispatcher has informed you that Ambulance/emergency personnel have been dispatched.
   9. Give the dispatcher the telephone number from which you are placing the call in the event they must call back for more information.
   10. Have someone wait by the phone. (This should be a back-up call person, another parent, or trusted member of the team)
   11. Report back to the Charge Person to confirm that the call for emergency help has beenplaced, and give them the estimated time of arrival for emergency assistance.
   12. Communicate all pertinent information to the Control Person so they can relay this information to the parents.

 

CONTROL PERSON

The Control Person is responsible for controlling the crowd and other participants to ensure that the EAP is
executed effectively. The Control Person’s responsibilities include:
Ensuring that teammates, other participants and spectators are not in the way of the Charge Person and the injured player.
 
Discussing the EAP with opponents, on ice officials, arena staff and the parents of the injured player.
 
In the event of an emergency inform them of the steps taken and keep them updated on the situation.
 
Ensuring a proper room is available to attend to the injured player if requested by the Charge
Person or emergency personnel.
 
Know the location of the First aid room and check for additional emergency medical equipment that may be needed. At St Laurent Complex there is a First Aid room near the double doors for the Arena which (as described above) is the ambulance access point for the facility.
 
Ensuring that the quickest and best route for the ambulance crew to the ice surface is clear and
accessible.
 
Seeking highly trained medical personnel in the arena facility if the Charge Person believes the injury is serious and cannot wait for emergency assistance to arrive. This can be accomplished by asking Complex or Arena staff for assistance at the Reception Desk.
 
 Arena/Facility: St. Laurent Complex
Address: 525 Cote Street K1K 0Z8
Telephone: 613-742-6767

 
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